Sage Evolution Shopify Integration

If Sage Evolution is your current ERP and you’re running your e-commerce website through Shopify, it’s essential that they can communicate with each other easily and efficiently. That’s where Stock2Shop comes in: a Sage Evolution Shopify integration will make your day-to-day business more streamlined.

Here’s what you’ll be able to do:

Sync inventory data

You can sync inventory data with ease once you’ve integrated with Stock2Shop.

  • Sync your product information from Sage Evolution to Shopify. This includes the SKU, price, stock availability and product title, and can be updated on schedule (up to every 30 minutes).
  • You can also easily sync your images between Sage Evolution and Shopify, and you can upload or remove images automatically.
  • Add user-defined fields to your inventory on Sage Evolution and segment your inventory into the categories, sub-categories or brands you choose (we can help you set this up). You can then sync these fields to Shopify via Stock2Shop. We’ll work with you to create a flexible system that suits your needs.
  • If you have variations in your products (e.g. one shoe that comes in multiple sizes), we can create one product with multiple variants in Shopify automatically.
  • It’s up to you to decide which price list will sync to Shopify, and which warehouses (or which combination of warehouses) on Sage Evolution will sync to Shopify. We’ll help you to create a custom workflow that works for you.
  • With unlimited user defined fields and unlimited price lists on Sage Evolution, as well as the option for multi-currency sales, your ERP is the brain of your business. Once we’ve integrated it with your Shopify e-commerce website, you can be sure that all the necessary data is in the right place, without the risk of human error.

Enrich data

You can choose which workflow is best for you when it comes to enriching product data so it is ready to sell.

  • A popular workflow, for example, is to sync only SKU, title, quantity and price to Stock2Shop. You can then edit fields such as vendor, product type, collection and images directly on Stock2Shop, which will automatically update Shopify.
  • Another workflow is to update these fields directly on Shopify. Using Stock2Shop flags makes it simple to decide which system manages which field.
  • Either way, enriching product information is not only simple but consistent – whatever changes you make on Stock2Shop are synced with Sage Evolution and Shopify.

Customise product workflow

Each business is different. That’s why we give you the option to custome your product workflow once you’ve enriched your data.

  • You can limit the quantity of products you send to your Shopify e-commerce website (e.g. maximum 50 units per product), and create rules to decide which products are sent.
  • You can assign specific fields (such as brand, description, quantity or price) to different websites.
  • You can create products with multiple variants, depending on your needs.
  • You can join multiple fields into one field before you sync to your Shopify e-commerce website.

Simplify ordering

Once you’ve integrated Sage Evolution and Shopify, the ordering process is simple and straightforward.

  • You can automatically raise all orders placed on Shopify into Sage Evolution as a quote, a sales order or an invoice.
  • You can decide whether you want all orders to be raised into Sage Evolution, or only those that have reached “paid” (or any other) status.
  • You can push orders to Sage Pastel Partner, and not update stock levels or product information, or only update products and not raise orders (a one-way sync) if necessary.
  • Invoices can automatically be sent to the customer once they’ve paid, with a custom email attached.
  • You can decide whether orders go into one customer account in Sage Evolution, or whether they go into individual accounts. Customer accounts can be created on the fly in Sage Evolution if required.

Customise ordering

You can choose to customise the ordering process so it suits your workflow perfectly.

  • You can customise any field on the order.
  • Shipping costs added to an order can be created as a line item (service item) on the Sage Evolution invoice or quote.
  • Orders can be assigned to specific sales reps.
  • You can add customer generated references to each order.
  • You can choose to allow negative stock, if required.
  • You can set the due day for each order.
  • It’s up to you to decide whether Sage Evolution creates the order code, or you use the Shopify order code.
  • You can also decide whether the customer’s address comes from Shopify or the existing customer details in Sage Evolution. This is particularly useful for B2B and trade transactions.

Automate order fulfillment

Once Sage Evolution and Shopify are integrated with Stock2Shop, you’ll find it easy to push orders to a fulfillment service.

  • You’ll be able to set up order fulfillment to run automatically.
  • Choose to fulfill the order depending on its status (e.g. paid).
  • Customise order fulfillments according to your workflow requirements.
  • Have a totally automated solution: from placing an online order to delivery.

Customise notifications

Once you’ve integrated Sage Evolution and Shopify, you can customise notifications.

  • You can choose which people receive notifications for specific activities, such as when orders are received, when orders are processed to Sage One Accounting, when orders fail or when product updates fail.
  • Help your team focus by only notifying them of tasks directly related to their work.
  • Reduce the possibility of human error by ensuring nothing goes unnoticed.

Streamline workflow

Your workflow is simple and more effective once you’ve integrated Sage Evolution and Shopify.

  • You have access to tools that help with the flow of data.
  • With one central console, your Stock2Shop queue shows all data activity. This queue ensures you never lose precious data (updates or orders) – even if Sage Evolution or Shopify go offline. You can assign certain people to receive notifications of certain activity, such as orders or errors. You can see orders coming in, with their corresponding order code from Shopify and from Sage One Accounting. And you can monitor product updates. All in one place.
  • It’s business as usual, just better.

Contact us to discuss how to integrate Sage Evolution and Shopify for your business – we’d love to help.