Sage Accounting WooCommerce Integration

If you’re working with Sage Accounting (formerly Sage One) and running your e-commerce website on WooCommerce, it’s essential that they communicate with each other. That’s where Stock2Shop comes in. We integrate with Sage Accounting and WooCommerce to make your workflow dramatically more efficient.

Here’s what you’ll be able to do:

Sync inventory data

Simply and seamlessly sync your product information from Sage Accounting (formerly Sage One) to WooCommerce.

  • Instead of manually inputting data and any necessary changes to that data – which opens you up to the risk of human error – you can sync all your product information from Sage Accounting.
  • You can also easily sync your images between Sage Accounting and WooCommerce, and you can upload or remove images automatically.
  • This data includes the SKU, price, stock level and product title, and can be updated on schedule (up to every 30 minutes).
  • If you configure it correctly on Sage Accounting (we can help), fields from Sage Accounting can be “mapped” to any attribute on WooCommerce. We’ll work with you to create a flexible system that suits your needs.
  • SKUs can also be synced onto your WooCommerce website via Stock2Shop as variable products: if you have variations in your products (e.g. one shirt that comes in multiple sizes), we can create one “variable product” with multiple “simple products” in WooCommerce automatically.
  • With nine user defined fields and infinite price lists on Sage Accounting, as well as the option for multi-currency sales, your ERP is the brain of your business. Once we’ve integrated it with your WooCommerce website, you can be sure that all the necessary data is in the right place, without the risk of human error.

Enrich data

Enriching product data is a potentially exhausting task – but not if you’re integrated with Stock2Shop.

  • There are a number of workflows for enriching product data so it is ready to sell – we can help you choose the right workflow for your requirements.
  • A popular workflow, for example, is to sync only SKU, title, quantity and price to Stock2Shop. You can then edit fields such as vendor, product type, collection and images directly on Stock2Shop, which will automatically update WooCommerce.
  • Another workflow is to update these fields directly on WooCommerce. Using Stock2Shop flags makes it simple to decide which system manages which field.
  • Either way, enriching product information is not only simple but consistent – whatever changes you make on Stock2Shop are synced with Sage Accounting and WooCommerce.

Customise product workflow

It’s up to you to decide which product workflow works best for you. Once you’ve enriched your data, we can help you set up the perfect workflow.

  • You can limit the quantity of products you send to your WooCommerce website (e.g. maximum 50 units per product), and create rules to decide which products are sent.
  • You can assign specific fields (such as brand, description, quantity or price) to different websites.
  • You can create variable and simple products, depending on your needs.
  • You can join multiple fields into one field before you sync to your WooCommerce website.

Simplify ordering

One of the best things about integrating Sage Accounting and WooCommerce is that it simplifies the ordering process and makes orders much easier to manage.

  • You control everything from your central Stock2Shop console.
  • When an order is placed on WooCommerce, it can be raised automatically into Sage Accounting as a quote or an invoice.
  • It’s up to you whether you want all orders to be raised into Sage Accounting, or only orders that have reached “processing” (paid) or some other status.
  • You can push orders to Sage Accounting, and not update stock levels or product information, or only update products and not raise orders (a one-way sync) if necessary.
  • Invoices can be emailed automatically to the customer.
  • You can decide whether orders go into one customer account in Sage Accounting, or whether they go into individual accounts. Customer accounts can be created on the fly in Sage Accounting if required.
  • The whole ordering process is entirely automated, which reduces the risk of human error.

Customise ordering

There are a number of choices you can make to customise the ordering process so it suits your workflow perfectly.

  • You can customise any field on the order.
  • Shipping costs added to an order can be created as a line item (service item) on the Sage Accounting invoice or quote.
  • Orders can be assigned to specific sales reps.
  • You can add customer generated references to each order.
  • You can choose to allow negative stock, if required.
  • You can set the due day for each order.
  • It’s up to you to decide whether Sage Accounting creates the order code, or you use the WooCommerce order code.
  • You can also decide whether the customer’s address comes from WooCommerce or the existing customer details in Sage Accounting. This is particularly useful for B2B and trade transactions.

Automate order fulfillment

Pushing orders to a fulfillment service is simple once you’ve integrated Sage Accounting and WooCommerce.

  • You’ll be able to set up order fulfillment to run automatically.
  • Choose to fulfill the order depending on its status (e.g. paid).
  • Customise order fulfillments according to your workflow requirements.
  • Have a totally automated solution: from placing an online order to delivery.

Customise notifications

Being able to customise notifications is just one of the many ways you can help your business work better once you’ve integrated Sage Accounting and WooCommerce.

  • You can choose which people receive notifications for specific activities, such as when orders are received, when orders are processed to Sage Accounting, when orders fail or when product updates fail.
  • Help your team focus by only notifying them of tasks directly related to their work.
  • Reduce the possibility of human error by ensuring nothing goes unnoticed.

Streamline workflow

One of the most effective ways to make your business more efficient is to streamline your workflow. That’s what integrating Sage Accounting and WooCommerce does best.

  • With one central console, your Stock2Shop queue shows all data activity. This queue ensures you never lose precious data (updates or orders) – even if Sage Accounting or WooCommerce go offline. You can assign certain people to receive notifications of certain activity, such as orders or errors. You can see orders coming in, with their corresponding order code from WooCommerce and from Sage Accounting. And you can monitor product updates. All in one place.
  • It’s business as usual, just better.

Contact us to discuss how to integrate Sage Accounting (formerly Sage One) and WooCommerce for your business – we’d love to help.