Workflow: Sage 50cloud Pastel to the B2B Trade Store

Below is a brief overview of how Stock2Shop syncs product updates from Pastel to the B2B Trade Store, and automatically raises online orders into Pastel as sales orders.

There are two main elements to this Stock2Shop integration:

  • Product updates
  • Order automation

Product updates

Stock2Shop can sync vital product data from your Pastel Partner or Pastel Xpress to the B2B Trade Store. This means that your wholesale customers and sales reps will see accurate stock levels and pricing.

We can, in fact, sync any of the data in your Pastel product table to your Stock2Shop console. You can then choose to add enrichment such as images and other marketing information before sending it to the following fields on the Trade Store:

  • SKU
  • Barcode
  • Title
  • Description
  • Images
  • Weight
  • Stock level
  • Product relationships (simple and configurable)
  • Categorisation
  • Multiple price lists
  • Contract (or Matrix) pricing
  • Any additional product attribute information

Below is a breakdown of the workflow for setting up this integration:


Stock2Shop will send your Pastel items to the B2B Trade Store where they are created as either simple or multi-variant products, depending on the preparation of your data.

Preparing you data for Workflow: You would need to add some User Defined Fields (UDFs), indicated on the example spreadsheet below:

  • Online Sync. This must be a Numeric UDF field with three possible values:
    • 0 (This must be the default value. This item will not sync.)
    • 1 (This item will sync to S2S and through to the Trade Store.)
    • 2 (This will effect a deletion of the item in S2S and on the Trade Store. It will only be required later.)
  • Product Code. This is the parent code that groups SKUs together as variants of a single product.
    • It can never be blank.
    • If a product is simple (ie contains only one variant), copy the SKU into this field and leave the Product Option field blank. (see “Product D” as an example)
  • Product Option. This is the difference between any two variants as displayed to the customer on the Trade Store front end.

Using this workflow, you will be able to sync products from Pastel to the B2B Trade Store where they will be configured as multi-variant products where required. For more information on the relationship between products and variants, click here.

SKU (Item Code) Description (title) Online Sync Product Code Option Sales price Stock on Hand
WAL-001 Wallet 0 A   30 80
GGLOVE-LH Golf glove - Left handed 0 B Left handed 40 40
GGLOVE-RH Golf glove - right handed 0 B Right handed 50 40
HOOD-S Hoodie - Small 0 C Small 50 60
HOOD-M Hoodie - Medium 0 C Medium 50 60
HOOD-L Hoodie - Large 0 C Large 50 70
HAT-CORP Corporate hat 0 D   50 80
WAT-001 Watch 0 E   50 1000
ACME-TS-S T Shirt - Small 0 F Small 50 20
ACME-TS-M T Shirt - Medium 0 G Medium 50 25

Order automation

In addition to syncing updates from Pastel to the B2B Trade Store, Stock2Shop also automates the raising of orders from your back to Pastel as sales orders. The Trade Store can be used by your wholesale customers, or your reps can log in and place orders on the customers' behalf.

Order automation is especially important if you are selling on multiple platforms channels, because it means that Pastel will know about an online purchase as soon as it is placed on one of your platforms. This in turn allows Stock2Shop to promptly alert your other platforms of the reduction in stock availability, virtually eradicating the chance of overselling.

Why integrate Pastel for ecommerce?

Pastel already controls your company’s inventory and pricing. With Stock2Shop, you extend that control to all the places that you sell online. By centralising the management of your product data in Pastel, you will

  • Reduce duplicate data capture
  • Reduce human error
  • Eliminate the risk of overselling
  • Free up time for you to spend on growing your business

Contact us to find out how you can streamline your online business with a more efficient workflow.

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